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Education Inventory Asset Management Systems

Together We Make a Difference

Who We Are



We have long standing relationships with Schools, Academies, Colleges and Universities and we know what you need when it comes to Asset Management Systems and software. We know you are often confronted with many challenges in relation to Asset Management requirements and so we have produced a cost-effective, time-efficient and invaluable Inventory System. We guarantee the System meets all the criteria in terms of providing computerised evidence for Audit, Insurance reporting and disaster recovery.

At Education Inventory we can give you the choice and control to manage your reports effectively at the touch of a screen. With the added benefits of being totally transparent for Audit purposes, and secure to allow  data to be stored and accessed remotely via any Computer or Handheld device. Our Asset System will act as an aid with alerts for important dates for COSHH, fire and risk assessments and help with asset and audit tracking.

A concise and consistent Asset Inventory is an essential requirement to every educational establishment. We collaborate and work with all education establishments across the UK, & Europe providing a professional and cost efficient Asset Inventory service.

Your establishment has large numbers of valuable, attractive and essential items including:


  1. ICT Equipment, DT Equipment, AV Equipment, Musical Equipment, Gym Equipment
  2. Kitchen Equipment
  3. From the smallest Children’s Centre, to the largest College and University.

Undertaking the responsibility for a concise check of your schools assets, is time consuming and a logistical nightmare when using traditional methods. Our Asset Management System allows straightforward and swift recording with reports just a click away.



Weald Rise Primary in Harrow

Following an amalgamation of Weald Rise Primary in Harrow earlier this year, Education Inventory effectively created an Asset register for the school.


The planned building works, alongside the school restructure, combined with budget constraints and the teaching and learning priorities identified the school did not have the staffing resources to undertake the audit themselves.


With the support and expertise of Education Inventory the tasks pertaining to the audits were completed successfully all in one day. Efficiency personified. We received a glowing recommendation and favourable feedback from the staff at Weald Rise Primary. We aim to return to repeat the processes again in 2016.


Education Inventory

Our Asset Management System

At Education Inventory our intelligent system is constantly developed and updated to make sure that it adheres to all current and future Audit Requirements allowing you to record as little or as much information as required. Our Asset Management System platform is a user-friendly system for rapid inventory logging & auditing, available on mobile devices and handheld gadgets, alongside desktop and laptop computers. Visualising & searching through reports is clear and simple to use, while remaining printer-friendly if necessary.


UK Cloud Based & Secure

Cost Efficient

Enhance Asset Tracking


Intelligent Alerts

Enhance Procurement

Essential for Disaster Recovery

Traditional lists or spreadsheets are prone to errors, duplicated data & confusion when multiple differing copies exist. In our cloud-based system, they can be sure it’s always 100% up- to- date, backed up and multiple staff members are able to log in and make updates simultaneously.


So Much more than an Asset Management System…

With Business Managers roles in School, Academies, Colleges and Universities changing greatly and becoming more varied you need a product that can simplify a large number of tasks and bring them all under one roof.

Our system also enables incorporating effective Premises and Finance Management by alerting you to essential upcoming checks, audits and inspections:

  • Fire and risk assessment dates
  • Asbestos and legionella’s
  • Financial Audits

Roles in education are becoming more pressured with increased responsibility. Enabling you to simplify your workload is our main driving force.


WHY, WHEN & HOW? with Asset Management Systems

Our  highly trained consultants conduct an inventory check on site and all items of value are recorded in every room. They also record all items of furniture. Items are recorded with available distinguishing details, including make, model and serial number. Photographic evidence can also uploaded for Insurance Reporting.

We provide you with a record of these assets in a secure cloud based system that can be accessed via any internet enabled device making audit checks and asset tracking a time-effective procedure.

The on-site check can be undertaken during school hours, or during holidays or at weekends – whichever is your preference. Our  specialised consultants are experienced in working within education environments and are DBS checked and carry certification and ID with them at all times.


Why is an Asset Management Plan / System important?

 It is a requirement that you keep an up-to-date inventory or Asset register of all items of valuable and portable equipment.

  • Effective financial management is essential
  • An effective Inventory puts into place controls over budgets. It allows you to allocate resources effectively, and also demonstrate value for money.

Prioritising resources in a strategic way is not currently high on the agenda. This needs to be addressed especially in the current climate.

  • An Insurance claim for stolen / damaged equipment, will only pay out if the item is suitably recorded.
  • It acts as a deterrent and safeguards against theft or misuse of property.
  • It helps you fully utilise your assets and can also help to plan for replacements.
  • It forms an important part of your procedures & ensures staff take responsibility for the safekeeping of property.


We do like to keep things as simple as possible!

Dependant on your own particular needs and staffing levels we offer 3 simple options all utilising our Asset Management System which can be accessed by any Internet enabled device or PC –

  • On Site Inventory Check (Carried out by our staff) & full online access to report via Asset Management System.
  • On Site Inventory Check (Carried out by our staff) & online access to view & print report via Asset Management System.
  • Create and manage your own report with full online access for a low annual fee.

All online access is valid for a period of 12 months from the activation date.


The cost of our Asset Management service is unique to each client.

It is determined by the size of your establishment: total number of pupils on roll, classrooms, ICT suites, offices, storage areas etc.

Let us take the stress away, provide you with an efficient and cost-effective solution to your Asset Management needs.



At Education Inventory, we are proud of our long standing relationships with the Education Sector and in particular Schools & Academies within the UK. Along the way we have listened and learned to what the educational establishments require when it comes to Education Asset Management Systems (EAMS) and we are proud to......


Matthew Baxter is the owner of the Asset Management System. Matthew works alongside his dedicated, devoted and enthusiastic consultants and their main aim is to deliver bespoke specialised services and Asset facilities tailored to the Education sector encompassing the Nursery, Primary, High School, Academy, College......

We remove the burden of auditing away from staff, allowing them to do what they do best!


Together We Make a Difference

For a personalised quotation please don’t hesitate to contact us!


Education Inventory
47 Alexandra Mill
Mill St
Tel: 07986 155196
Email: enquiries@educationinventory.com